Volunteer Positions Available for Students and Early Career Professionals

Thank you for your interest in volunteering at the Western Section’s Annual Meeting!

Volunteer opportunities include checking participants into the meeting, working the audio/visual & lights in a session, helping out with an evening event or workshop, etc… We will work with student volunteers to set up a volunteer schedule that allows them to participate in the top events they are interested in attending during the meeting so that volunteers have an incredible conference experience.

Volunteers must pay to register for the meeting and they will be reimbursed after they work their scheduled hours. The Western Section is reimbursing up to $245 per volunteer for approximately 8 hours of volunteer work (the $185 Student/ECP registration rate plus a $60 contribution to offset lodging expenses). A check will be mailed within 2 few weeks after the meeting ends. We’ve set up an online bulletin board so that meeting attendees can connect about carpooling and room shares.

So, are you ready to have a blast and meet lots of great people? Past volunteers have made great connections with their future employers while volunteering at our meeting!

The sign-up process is very simple:
Complete the Volunteer Application Google Form: Volunteer Application Google Form

We will review the applications, and up to 25 people will be selected into our volunteer program based on their overall schedule availability and the date their volunteer application was submitted. Volunteers are encouraged to apply before December 1, 2018. Positions are first come, first served. Once positions fill, we will keep a wait list in case any positions open so don’t hesitate to apply prior to the conference. By mid-January, we will distribute a firm volunteer schedule. Volunteers accepted into the program will need to register and pay online for the meeting by December 10th in order to be scheduled for a volunteer shift. Anyone not registered for the meeting when we begin scheduling shifts will be moved to the waitlist. As you would expect with a great meeting, spots fill up fast.

If anything changes (especially your schedule), please do not hesitate to contact us ASAP, and please do go back and edit the volunteer application form to note any schedule changes.

We hope to hear from you soon. Please let me know if you have any questions.

Have a wonderful day,

Ryan Baumbusch and Kristen Burgess, 2019 Volunteer Coordinators
Email contact: ryan.baumbusch@oregonstate.edu